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At Ince Gordon Dadds LLP, we are committed to protecting the privacy of your personal data in accordance with Data Protection legislation. This Data Protection Notice (`Notice’) sets out the basis on which we will process your personal data.

In this Notice, ‘we’ (and any related expression) refers to: Ince Gordon Dadds LLP, registered in England & Wales, no. OC383616, whose registered office is at Aldgate Tower, 2 Leman St, London E1 8QN.

Ince Gordon Dadds LLP, is a member of the The Ince Group, which includes The Ince Group plc and its subsidiaries, a list of which (‘Group members’) is available at www.theincegroup.com/subsidiaries.

This Notice applies whether you are, or you are acting on behalf of, a client or potential client of a Group member, or you are a professional or business contact of a Group member, or you are a job applicant.

1.1.1       The Data Protection Legislation

As from 25th May 2018, most personal data processing in the UK is subject to the EU General Data Protection Regulation (`GDPR’), as supplemented by UK legislation.

Personal data is any information that directly or indirectly identifies a living individual.

For the purposes of the GDPR, we will be the controller of any personal data that we collect from or about you in connection with the provision of our professional services, or related activities such as promoting the Group’s business and market research or, where relevant, dealing with job applications.

Under the GDPR, data controllers are required to process personal data lawfully, fairly and in a transparent manner, and in a manner that ensures appropriate security of the personal data. Personal data must be collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes, and the data must be adequate, relevant and limited to what is necessary in relation to those purposes, accurate and, where necessary, kept up to date, and kept in a form which permits identification of data subjects for no longer than is necessary for those purposes. Data controllers are responsible for, and must able to demonstrate, compliance with these principles.

1.1.2           What personal data do we collect from or about you?

1.1.2.1      If you make an enquiry

If you contact us with an enquiry about our professional services (either through one of the Group’s websites or by phone, email or post), we will ask you to supply essential contact details (your name, e-mail address, phone number and, where applicable, the company or other person you represent and your job title), which we need in order to identify you and deal with your enquiry.

Depending on the nature of your enquiry, we may collect from you further details, such as the circumstances in which you are making the enquiry, the professional services that may be of interest to you or, where you are interested in a possible position with us, your CV and related information.

1.1.2.2      If you are or become a client

If you are or become a client (or the company or other person you represent is or becomes a client), and in the course of providing our professional services, we may collect further personal data from you, depending on the nature of the services we are providing. In certain cases, the information that we collect from you may be of a sensitive nature (for instance, health related information) or may include criminal records, but we will only ask you to provide the information that is necessary and appropriate.

We may also need to ask you to provide further personal data, and may need to carry out background checks about you with credit reference agencies and fraud prevention agencies, for credit control purposes and in order to satisfy our obligations under the Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017 and any other applicable legislation concerning money laundering, tax evasion, crime prevention and fraud protection. If you do not provide us with the information we need, we will not be able to provide our professional services for you or the company or other person you represent.

When you make a personal payment for our services, details of the method of payment, your bank details or your credit or debit card number will be processed.

1.1.2.3      If you are a professional or business contact

If you provide us (or one of our employees or other personnel) with your professional or business contact details or other relevant personal data, we will use this in order to keep in touch with you and exchange information that we believe is, or may become, relevant to our and your business or profession.

1.1.2.4      If you enquire about a job

If you submit a job application or enquire about a potential position with a Group member, or another person does so on your behalf, we will ask you (or them) to provide relevant personal information about you. Further details of the personal data that we collect, and of the basis on which we will process your personal data, will be provided by our HR Department at the time.

1.1.3           Why and on what basis do we process your personal data?

1.1.3.1      Enquiries

When you make an enquiry, we will process the personal data that you give us, or we collect from you or about you, so that we can supply you with the information that you have requested about our professional services (including information about the services that other Group members provide), on the basis that it is necessary for our legitimate interests in promoting and marketing the Group and our professional services, or in order to provide a quotation for our services.

1.1.3.2      Clients

If you are or become a client (or the company or other person you represent is or becomes a client), we will process the personal data that you give us, or we collect from you or about you, in order to perform the contract that we have with you (or the company or other person you represent).

Where we need to process special categories of data (`sensitive data’) or criminal records relating to you, we will only do so with your explicit consent or where this is necessary for the establishment, exercise or defence of legal claims.

We will also process your personal data for internal record keeping, billing and accounting, and to respond to any queries, complaints or requests for further information, and for the purposes of archiving. The basis on which we do so is that it is necessary for our performance of the contract we have with you (or the company or other person you represent), or is necessary for our legitimate interests in managing our business and improving our professional services, and to comply with our regulatory obligations.

In appropriate circumstances we will use the personal data that you provide or that we collect about you on the basis that we are required to do so in order to comply with our regulatory obligations, including those under applicable legislation such as that concerning money laundering, tax evasion, crime prevention and fraud protection.

1.1.3.3      Staying in touch

We provide a wide range of additional services for our clients and our professional and business contacts, such as updates and seminars on legal and business developments. We would like to use the details on our database in order to inform you of these and the various services that the Group provides, on the basis that it is necessary for our legitimate interests in promoting and marketing the Group and our professional services. If you do not wish us to use your personal data in this way, please tick the relevant box or click the relevant link on the form or in the email that we send you. All future marketing communications will also contain a simple way to opt out of receiving any further marketing communications from us.

1.1.4           Who do we share your personal data with?

We will not use your personal data for any other purpose, or disclose it to any third party, without your consent unless we are required to do so by law, or as mentioned in this section.

1.1.4.1      Other Group members

In the course of providing our professional services, or subsequently to the provision of such services, we may have to share personal data about our clients (or about individuals representing a client) with other members of the Group for administrative or regulatory purposes, where this is necessary for the performance of our contract with you (or the company or other person you represent), or for the legitimate interests we have in managing our business and improving our professional services, or in order to comply with regulatory requirements. In some cases this will include the establishment, exercise or defence of legal claims.

We may also refer you to another member of the Group with your consent, in which case we will provide the other member of the Group with your contact details and other personal data about you which is relevant to the services they are to provide.

1.1.4.2      Other professionals and other bodies

In order to provide some of our professional services, we may use the input of third parties such as counsel or other external lawyers, accountants and experts, or we may refer you to such third parties, with your consent or where this is necessary for the performance of our contract with you (or the company or other person you represent). This will require the disclosure to such third parties of your contact details, as well as further personal data about you which is relevant to the services they provide. We may also be required to disclose your personal data to regulators, by order of the court, Government departments and local authorities and similar bodies in order to comply with legal obligations or to perform our contract with you (or the company or other person you represent).

1.1.4.3      External audits

External organisations may conduct audits or quality checks for us, either where this is necessary for compliance with our legal obligations or for the legitimate interests we have in improving our business and services. These external organisations are required to maintain confidentiality in relation to your files. If you do not want your f